Payroll Administrator

Bay Shore, NY

Full Time

Payroll

Mid Level

OVERALL RESPONSIBILITY

We are seeking a detail-oriented and experienced Payroll Coordinator to join our team. The ideal candidate will be responsible for the accurate and timely processing of weekly union payroll using Dayforce. This role involves auditing and reconciling timekeeping information, maintaining payroll records, and ensuring compliance with federal and state regulations.

RESPONSIBILITIES

Process weekly union payroll for all employees using Dayforce, in accordance with our Union Collective Bargaining Agreement.
Audit and reconcile timekeeping information accurately.
Maintain and update employee payroll records relating to schedules, shift rotations, pay policies, work assignments, work locations, etc.
Handle employee inquiries regarding payroll and resolve and reply to all payroll discrepancies in a timely manner.
Ensure compliance with federal, state, and local payroll tax regulations as well as garnishments and union dues.
Process special payroll requests such as raises, bonuses, retroactive pay, and adjustments.
Assist with the preparation of weekly payroll reports as well as ad-hoc reporting for management and internal/external audits.
Sort and distribute live payroll checks for pick-up by center representatives.
Coordinate with HR for employee status changes, benefits, and other payroll-related matters.
Maintain employee route assignment system of record.
Support HR and Operations in educating employees on payroll processes and Dayforce system usage.
General office duties as needed

QUALIFICATIONS

Previous experience in a similar payroll role
Experience in the related transportation industry
Knowledge of HR processes and procedures
Experience in handling payroll for a large organization
Basic Microsoft Excel/ Word/Outlook skills
Strong Data Entry Skills
Strong Communication Skills
Ability to multitask
Organizational Skills
Strong attention to detail
Understands, encourages, and carries out the principles of safety management

Apply for this position

Required*

Apply with Indeed

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

How did you hear about us?*

Do you have a valid driver's license?*

Do you have a valid Commercial's Driver's License?*

If you currently hold a CDL license or permit, indicate which class and endorsement: (Example) A/PS, B/PS, C/PS, If none, type N/A.*

What's your highest level of education completed?

Are you 18 years or older?*

What languages do you speak fluently?

Can you work weekends?*

Can you work evening?*

Can you work overtime?*

Have you ever been convicted of a felony?*

Are you on probation?*

If "Yes", you have been convicted of a felony, please explain the circumstances around the conviction:

Have you ever filed an application with us before?*

If yes, provide previous application date:

Have you ever been employed with us before?*

If yes, provide date of employment:

Are you currently employed?

If yes, may we contact your present employer?

Have you ever been denied employment, as a result of a security background check?*

Have you ever been refused employment based on a positive drug or alcohol test?*

A driving abstract will be obtained for persons applying for a drivers position.
Have you been driving over 3 years in the U.S.?*

Have you ever had an accident resulting in death or injuries to yourself or others?*

If yes, describe incident.

Have you ever been an employee of this or any other bus or truck company?

If yes, please list them along with years of driving experience in each.
Example: (_____ Years in Transit Bus) (_____ Years in School Bus) (_____ Years in Truck).

Have you ever been denied a license, permit, or privilege to operate a motor vehicle?*

Has any license or privelege ever been suspended or revoked?*

Work Availability*

Have you had any military service in the USA?

Do you have any relatives or friends employed by this company?
If so, list full name and relationship to you.

Have you ever incurred an occupational injury or condition?
If so, list nature of injury, by whom employed, date of injury and is case still open?

NYS Department of Education requires a physical performance test be performed before hire and every 2 years. Components of the test require you have the ability to drag 125lbs, 30 feet, in 30 seconds and be able to evacuate a bus in 20 seconds.
Have you ever had any physical condition that may affect your ability to perform work, related to the position for which you are applying?

Have you ever had any physical condition etc?

If yes, then explain.

Are you now covered by a medical plan?

If yes, list insurance provider and if whether a single or family plan.

Are you in active reserve?

Are you in National Guard?

Note: If you are NOT submitting a resume with this application, please answer the following questions. List 10 Years of verifiable employment experience:
Name of Company:
Company address:
Company contact name & phone number:
Dates of employment:
Position:
Reason for leaving:

Reason for leaving most recent job:*

References: Provide 3 Personal References with Name & Contact Number (No Family Members)*

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Invitation for Job Applicants to Self-Identify as a U.S. Veteran

A “disabled veteran” is one of the following:
- a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
- a person who was discharged or released from active duty because of a service-connected disability.
A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Veteran status

I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability

Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury

Please check one of the boxes below:

YES, I HAVE A DISABILITY, OR HAVE HAD ONE IN THE PAST NO, I DO NOT HAVE A DISABILITY AND HAVE NOT HAD ONE IN THE PAST I DO NOT WANT TO ANSWER

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Name	Date

Human Check*

Submit Application

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.

Payroll Administrator

Apply for this position